List of Potential Expenses for Preparing a Business Tax Return

Please list all expenses that apply to your business. If you have other expenses, not listed here, please add them to the list. If your business registered for GST, separate the GST amount from the expenses and write it beside each line

Please print and complete this form before visiting our office.

Please make sure to provide "Notice of Assessment" & copy of your last year Income Tax Return

  1. Automobile Expenses (if more than one car, list expenses separately for each vehicle):
    1. _____________ Car (Year of Purchase and Price)
    2. _____________ Annual Car Mileage
    3. _____________ Annual Auto Insurance Premiums
    4. _____________ Auto Registration, Driver's License Renewal
    5. _____________ License Plate Sticker
    6. _____________ Gasoline Purchases
    7. _____________ Auto Repairs and Maintenance
    8. _____________ Car Rentals
    9. _____________ Annual Car Leasing Charges
    10. _____________ Annual Auto Financing (Interest) Charges
    11. _____________ Parking, incl. Monthly Charges
    12. _____________ Auto Club Membership (CAA, etc.)
  2. Business Fees
    1. _____________ Lawyer's Fees (business related)
    2. _____________ Fees Paid to an Accountant, Notary, Paralegal and / or Translator
  3. Capital Expenses
    1. _____________ Office Furniture: Bookcases, Light Fixtures, Desk/Table and Chairs.
    2. _____________ P.C. Hardware, incl. Upgrades (over $ 100.00 ea.) (Purchase Price and Year)
    3. _____________ P.C. Software, Computer Diskettes, Mouse, Cables
    4. _____________ Telephone, Fax, Answering Machine (Purchase Price and Year)
    5. _____________ Cellular Telephone and/or Pager (Purchase Price and Year)
  4. Interest Expenses
    1. _____________ Credit Card Annual Fees and Interest
    2. _____________ Banking Charges and Fees, incl. Monthly Services
    3. _____________ Business Loan Interest Paid
    4. _____________ Mortgage Interest Paid
  5. Office Expenses
    1. _____________ Office Rent
    2. _____________ Mail Box/Safety Deposit Box Rental Fees
    3. _____________ Courier, Parcels, Postage Stamps, Registered Mail
    4. _____________ Stationery : Pens, Pencils, Paper, Calculator, Office Supplies
    5. _____________ Books, Newspapers and Magazines (Single Copies and Subscriptions)
  6. Promotions & Gifts
    1. _____________ Local Meals: Restaurant, Cafe, Bar
    2. _____________ Entertainment (Movie, Theatre, Exhibition, Sports Game, Concert Tickets)
    3. _____________ Liqueur, Tobacco, Cigarette Cartons, Pipes
    4. _____________ Art and Craft Gifts
  7. Residence
    1. _____________ Rent paid throughout the year/Name of Landlord (You must have receipts)
    2. _____________ Annual Property Taxes (Final Bill)
    3. _____________ Total Area of Apartment/House in sq. ft. or sq. m.
    4. _____________ Utilities: Hydro____, Water_______, Consumers Gas ______)
    5. _____________ Home/Business Insurance
    6. _____________ Home/Business Maintenance and Repairs, incl. Monthly Fees
  8. Supplies
    1. _____________ Paper Towels, Napkins, Cleansers, Garbage Bags, Rubber Gloves
    2. _____________ Tools, Supplies, Materials and Samples (Canadian Tire, Hardware receipts)
  9. Telephone Expenses
    1. _____________ Annual Internet Subscription
    2. _____________ Long Distance Calls: North America ______, Overseas _____
    3. _____________ Telephone (Bell) business line
    4. _____________ Cellular Phone and/or Pager Service (Rogers, Bell Mobility, etc.)
  10. Travel Expenses
    1. _____________ Air/Sea/Land Transportation Tickets, Hotel/ Motel, Visas and Passports
    2. _____________ Foreign Countries Meals, Entertainment and Gifts
    3. _____________ TTC Tickets/Tokens/Metropass Purchase Receipts, Taxi/Limousine Fare
  11. Other Business Expenses
    1. _____________ Advertising and Business Cards
    2. _____________ Photo Developing/Printing, Film & Albums
    3. _____________ Flowers and Plants
    4. _____________ Maintenance and Repairs of P.C., Electronics, Phone Equipment
    5. _____________ Membership and License Fees: Professional _____
    6. _____________ Debts You Can Not Collect (NSF Cheque, Notarized IOU Notes, etc.)
    7. _____________ Value of the Ending Inventory
  12. Other Personal Expenses
    1. _____________ Charitable Donations (You must have receipts)
    2. _____________ Day Care / Child care (You must have receipts)
    3. _____________ College / University fees (You must have receipts)
    4. _____________ Medical Bills (dentist, medication, hospital). (You must have receipts)
    5. _____________ Moving Expenses (if you moved more than 40 km. to start a new job)

Please include any other documents that could be relevant to the preparation of the tax return.

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